College of the Rockies Policy List

1. General

1.1 Scope, Objectives and Management

1.1.1 College Planning

1.1.4 Policy Development and Administration

1.1.5 Code of Ethics

1.1.7 Safe Disclosure

1.2 Environment

1.2.1 Illegal Use of Alcohol or Drug Use on College Property

1.2.2 Environmental Responsibility

1.3 College Residence(s)

1.3.1 Residence Occupancy


2. Student Affairs

2.1 Admissions

2.1.1 Admissions

2.1.2 English Language Proficiency Standard

2.1.4 Course Audit

2.1.5 Student Registration

2.1.6 Progression & Re-Admission – BSN

2.1.8 Admission & Progression – PPNP and Access to PN

2.1.9 BBA Degree Policy 2011

2.1.10 Progression and Re-admission – Child, Youth and Family Studies

2.2 Fees

2.2.1 Tuition Fees – International Education 

2.2.1 Appendix A – Tuition Fee Schedule – International Education

2.2.2 Payment of Fees – Vocational Programs

2.2.3 Student Activity Fees

2.2.4 Tuition Fees – Part-Time Vocational and General Interest

2.2.5 Tuition Fees Refunds

2.2.6 Tuition Refunds for International Students

2.2.9 Selective Entry Program

2.4 General

2.4.1 Credential Framework

2.4.3 Students with Documented Disabilities

2.4.4 Student Conduct        Academic Conduct Report Procedure

2.4.6 Student Opportunities Fund

2.4.6 Appendix A – SOF Application

2.4.6 Appendix B – SOF Handbook

2.4.6 Appendix C – SOF Leadership Fund

2.4.8 Academic Performance

2.4.9 Student Concerns re Faculty

2.4.10 Guidelines for Visitors in the Learning Setting

2.4.11 Storage of Academic Works

2.5 Records

2.5.1 Student Evaluation Grade System

2.5.2 Student Records

2.5.3 Student Appeal

2.5.4 Student Training Records – Vocational Programs and Courses

2.5.5 Flexible Assessment

2.5.6 Transfer of Credit (as a receiving institution)

2.5.7 Transfer Credit Appeal and TCA Committee TOR

2.5.8 Transfer of Credit (as a sending institution)

2.6 Withdrawal/Discontinuance

2.6.1 Course Change Withdrawal – EdCo Sept 21-11

2.6.1 Appendix A – Course Change Withdrawal Form

2.6.2 Vocational Student Withdrawals as a Result of Absence


3. Financial Legal

3.1 Charity

3.1.1 Fundraising and Charitable Donations

3.1.3 Political Donations

3.2 Finance

3.2.1 Bookstore Refunds

3.2.2 Coordinated Purchasing System

3.2.3 Operating Funds vs Operating Capital Funds

3.2.3 Appendix A – Operating Capital Flow Chart

3.2.4 Capital Assets

3.2.5 Travel and Expense Claims

3.2.7 Bookstore Cost Recovery

3.2.8 Principles of Financial Conduct

3.2.11 Development Fund

3.2.11 Appendix A – Development Fund Application Form

3.2.12 Credit Card Procedure

3.2.13 Acceptance of Cash

3.3 Insurance

3.3.1 Loss of Personal Property

3.3.2 Vehicle Registration, Insurance and Licensing

3.3.3 Waivers/Releases

3.3.4 Integrated Risk Management

3.4 Legal

3.4.1 Freedom of Information and Protection of Privacy

3.4.2 Copyright

3.4.3 Legal Signing Authority

3.4.6 Surveillance 

3.4.6 Appendix A – Surveillance – PIA Form

3.4.7 Use of Copyrighted Materials


4. Human Resources

4.1 Appointments/Hiring

4.1.1 Appointment Payroll Notification Process

4.1.2 Contract Appointments

4.1.3 Hiring Contractors

4.1.4 Hiring Procedures 

4.1.4 Appendix A – Request to Hire Form

4.1.4 Appendix B – Developing Interview Questions

4.1.4 Appendix C – Competition Summary Form 

4.1.4 Appendix D – Telephone Reference Check Form

4.1.8 Foreign Guest Speakers and Lecturers

4.1.10 Recruitment Appointment Family Members

4.2 Expenses

4.2.1 Moving Allowance

4.2.2 Provincial Instructors’ Diploma – Tuition Reimbursement

4.2.2 Appendix A – ID Tuition Reimbursement Form

4.2.3 Safety Equipment and Apparel

4.3 Leaves: of Absence, Vacations, Exchanges

4.3.1 Benefits Coverage on Long-Term Disability or Sick Leave

4.3.2 Leaves of Absence for Union Association Business

4.3.3 Leaves without Pay

4.3.4 Reporting Absences

4.3.5 Vacations and Closures

4.3.6 Employee Exchanges

4.3.7 Political Leaves of Absence

4.4 Miscellaneous

4.4.4 Memorial for a Former Employee

4.4.6 ID Equivalency

4.5 Performance

4.6 Pension Exit

4.6.1 Employee Exit

4.6.1 Appendix A – Employee Exit Clearance Form

4.7 Employee Recognition

4.7.1 Employee Recognition Program

4.8 Health & Safety

4.8.1 Working Alone or in Isolation

4.8.1 Appendix A – Working Alone or in Isolation Procedures Form

4.8.1 Appendix B – Working Alone or in Isolation Check in Form

4.8.2 Abuse and Violence in the Workplace

4.8.4 First Aid Policy

4.8.5 Occupational Health and Safety

4.8.6 Harassment 

4.8.6 Appendix A – Harassment Flow Chart

4.8.7 Emergency Response

4.8.7 Appendix A – Emergency Response Flow Chart

4.8.8 Sexual Violence and Misconduct Prevention and Response

4.8.8 Appendix A – Sexual Violence and Misconduct Prevention and Response Protocol


5. Facilities

5.1 Equipment

5.1.1 Asset Disposal or Transfer 

5.1.1 Appendix A – Capital Asset Disposal Transfer Form

5.1.2 Locker and Lock Assignments

5.1.3 Lost and Found

5.1.4 College Property – Personal Use

5.1.5 College Resources

5.1.6 Vehicle Operation and Drivers 2012

5.1.7 Tool Crib Acquisition

5.2 Facilities

5.2.1 Facilities Usage (includes Appendix)

5.2.2 Parking on Campus

5.2.3 Food and Drinks

5.2.4 Tobacco/Smoke Free Environment

5.2.6 Key Control and Access

5.2.7 Display of Flags

5.2.7 Appendix A – Display of Flags Procedures January 14 2009


6. Instruction and Support

6.1 Course and Programs

6.1.1 Co-curricular and Extra-curricular Off-Campus Activities

6.1.2 Program Approval, Review and Implementation

6.1.2 Appendix A – Deans Task Force Checklist

6.1.3 Student Work Projects – Trades Program

6.1.4 Ethics in Scholastic Activities

6.1.5 Program Cancellation and Suspension

6.1.6 Program Quality Assurance

6.2 Instructional Materials

6.2.1 Library Collection Development and Management

6.2.2 Circulation (Borrowing) of Library Materials

6.3 General

6.3.1 Faculty Qualifications Framework

6.4 Administration

6.4.1 Administration of Exams

6.4.3 Administration of Exams – Distance Learning

6.4.3 Appendix A – Administration of Exams – Distributed Learning Students

6.4.3 Appendix B – Administration of Exams – Distributed Learning – Invigilation


7. Research

7.1 Research

7.1 Research at College of the Rockies

7.1.2 Ethical Conduct for Research Involving Human Subjects

7.1.2.1 Ethical Review of Course-Based Research Involving Human Participants

7.1.2 Appendix A – Ethics – Application Delegated and Full Review - College of the Rockies Research Ethics Board

7.1.2 Appendix B – Course Based Research Application Form


8. Information Technology

4.4.9 Social Media Policy

8.1 Use of Information Technology

8.2 Mobile Communications


9. International

Business Development  

9.1.1 Continuing Education and Contract Services


Abeyance

6.4.2 Services Planning and Review