College Policies

College of the Rockies Policy List

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1. GENERAL

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1.1 Scope, Objectives and Management

• 1.1.1 College Planning

• 1.1.4 Policy Development & Administration
  • 1.1.4 Procedures – Communication Sheet (College)
  • 1.1.4 Procedures – Briefing Note Template
  • 1.1.4 Procedures – Policy Template
  • 1.1.4 Procedures – Procedures Template
  • 1.1.5 Code of Ethics
  • 1.1.7 Safe Disclosure

1.2 Environment

• 1.2.1 Illegal Use of Alcohol or Drug Use on College Property

• 1.2.2 Environmental Responsibility

1.3 College Residences

• 1.3.1 Residence Occupancy

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2. STUDENT AFFAIRS

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2.1 Admissions

• 2.1.1 Admissions

• 2.1.2 English Language Proficiency Standard

• 2.1.4 Course Audit

• 2.1.5 Student Registration

• 2.1.8 Admission and Progression – PPNP and Access to PN

• 2.1.6 Progression and Re-admission – BSN

• 2.1.9 BBA Degree Policy 2011

• 2.1.10 Progression and Re-admission – Child, Youth and Family Studies

2.2 Fees

• 2.2.1 Tuition Fees – International Education
  • 2.2.1 Procedures – Appendix A – International Education Fees Schedule

• 2.2.2 Payment of Fees – Vocational Programs

• 2.2.3 Student Activity Fees

• 2.2.4 Tuition Fees – Part-Time Vocational and General Interest

• 2.2.5 Tuition Fees Refunds

• 2.2.6 Tuition Refunds for International Students

• 2.2.9 Selective Entry Program

2.4 General

• 2.4.1 Credential Framework

• 2.4.3 Students with Documented Disabilities

• 2.4.4 Student Conduct
  • 2.4.4 Procedures – Academic Conduct Report Procedure
  • 2.4.4 Procedures – Appendix B Student Misconduct Report

• 2.4.6 Student Opportunities Fund
  • 2.4.6 Procedures – Appendix A Application
  • 2.4.6 Procedures – Appendix B Handbook
  • 2.4.6 Procedures – Appendix C Leadership Fund

• 2.4.8 Academic Performance

• 2.4.9 Student Concerns re Faculty

• 2.4.10  Guidelines for Visitors in the Learning Setting

• 2.4.11  Storage of Academic Works

2.5 Records

• 2.5.1 Student Evaluation Grade System

• 2.5.2 Student Records

• 2.5.3 Student Appeal
  • 2.5.3 Procedures – Appendix A Formal Student Complaint
  • 2.5.3 Procedures – Appendix B Request for Student Appeal
  • 2.5.3 Procedures – Appendix C Student Appeal Process Flow Chart

• 2.5.5 Flexible Assessment
  • 2.5.5 Procedures – Appendix B Flexible Assessment Planning and Reporting

• 2.5.6 Transfer of Credit (as a receiving institution)

• 2.5.7 Transfer Credit Appeal and TCA Committee TOR

• 2.5.8 Transfer of Credit (as a sending institution)
  • 2.5.8 Procedures – Transfer Credit (as a Sending Institution)

2.6 Withdrawal/Discontinuance

• 2.6.1 Course Change Withdrawal

• 2.6.1 Procedures – Appendix A Request Withdrawal Medical or Compassionate Reasons

• 2.6.2 Vocational Student Withdrawals as a Result of Absence

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3. FINANCIAL LEGAL

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3.1 Charity

• 3.1.1 Fundraising and Charitable Donations
  • 3.1.1 Procedures – Appendix B Forms Gifts-in-Kind Donated to College

• 3.1.3 Political Donations

3.2 Finance

• 3.2.1 Bookstore Refunds

• 3.2.2 Coordinated Purchasing System

• 3.2.3 Operating Funds vs Operating Capital Funds
  • 3.2.3 Procedures – Operating Capital Flow Chart

• 3.2.4 Capital Assets

• 3.2.5 Travel and Expense Claims

• 3.2.7 Bookstore Cost Recovery

• 3.2.8 Principles of Financial Conduct

• 3.2.12  Credit Card Procedure

• 3.2.13  Acceptance of Cash

3.3 Insurance

• 3.3.1 Loss of Personal Property

• 3.3.2 Vehicle Registration, Insurance and Licensing

• 3.3.3 Waivers/Releases

• 3.3.4 Integrated Risk Management

3.4 Legal

• 3.4.1 Freedom of Information and Protection of Privacy

• 3.4.2 Copyright

• 3.4.3 Legal Signing Authority

• 3.4.6 Surveillance
  • 3.4.6 Procedures – Appendix A – PIA Form

• 3.4.7 Use of Copyrighted Materials

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4. HUMAN RESOURCES

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4.1 Appointments/Hiring

• 4.1.1 Appointment Payroll Notification Process

• 4.1.2 Contract Appointments

• 4.1.3 Hiring Contractors

• 4.1.4 Hiring Procedures
  • 4.1.4 Procedures – Appendix A Request to Hire Form
  • 4.1.4 Procedures – Appendix B Developing Interview Questions
  • 4.1.4 Procedures – Appendix C Competition Summary Form
  • 4.1.4 Procedures – Appendix D Telephone Reference Check Form

• 4.1.8 Foreign Guest Speakers & Lecturers

• 4.1.10  Recruitment Appointment Family Members

4.2 Expenses

• 4.2.1 Moving Allowance

• 4.2.2 Provincial Instructors’ Diploma – Tuition Reimbursement
  • 4.2.2 Procedures – Appendix A Tuition Reimbursement Form

• 4.2.3 Safety Equipment and Apparel

4.3 Leaves: of Absence, Vacations, Exchanges

• 4.3.1 Benefits Coverage on Long-Term Disability or Sick Leave

• 4.3.2 Leaves of Absence for Union Association Business

• 4.3.3 Leaves without Pay

• 4.3.4 Reporting Absences

• 4.3.5 Vacations and Closures

• 4.3.6 Employee Exchanges

• 4.3.7 Political Leaves of Absence

4.4 Miscellaneous

• 4.4.4 Memorial for a Former Employee

• 4.4.6 ID Equivalency

4.5 Performance

4.6 Pension Exit

• 4.6.1 Employee Exit              
  • 4.6.1 Procedures – A Employee Exit Clearance Form

4.7 Employee Recognition

• 4.7.1 Employee Recognition Program

4.8 Health & Safety

• 4.8.1 Working Alone or in Isolation
  • 4.8.1 Procedures – A Form
  • 4.8.1 Procedures – B Check in Log Form

• 4.8.2 Abuse and Violence in the Workplace

• 4.8.4 First Aid

• 4.8.5 Occupational Health and Safety

• 4.8.6 Discrimination Harassment (under review)
  • 4.8.6 Procedures – A Flow Chart

• 4.8.7 Emergency Response
  • 4.8.7 Procedures – A Flow Chart

• 4.8.8 Sexualized Violence Prevention and Response

• 4.8.9 Alcohol, Tobacco and Cannabis Use

• 4.8.10  Investigations
  • 4.8.10 Procedures

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5. FACILITIES

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EMERGENCY EVACUATION PLAN

5.1 Equipment

• 5.1.1 Asset Disposal or Transfer
  • 5.1.1 Procedures – Capital Asset Disposal Transfer Form

• 5.1.2 Locker & Lock Assignments

• 5.1.3 Lost & Found

• 5.1.4 College Property – Personal Use

• 5.1.5 College Resources

• 5.1.6 Vehicle Operation and Drivers (2012)

• 5.1.7 Tool Crib Acquisition

5.2 Facilities

• 5.2.1 Facilities Usage
  • 5.2.1 Procedures – Track Booking Request Form
  • 5.2.1 Procedures – Room Booking Request Form Fillable
  • 5.2.1 Procedures – Facilities Usage Fees
  • 5.2.1 Procedures – Facilities Usage Fee Waivers
  • 5.2.1 Procedures – Master Gym Work Order Form

• 5.2.2 Parking on Campus

• 5.2.3 Food and Drinks

• 5.2.6 Key Control and Access

• 5.2.7 Display of Flags
  • 5.2.7 Procedures (January 14 2009)

• 5.2.8 Alcohol Serving
  • 5.2.8 Procedures – Appendix A Event Involving Alcohol Plan
  • 5.2.8 Procedures – Appendix B Risk Register
  • 5.2.8 Procedures – Appendix C Event Checklist

• 5.2.9 Animals

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6. INSTRUCTION AND SUPPORT

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6.1 Course and Programs

• 6.1.1 Co-curricular and Extra-curricular Off-Campus Activities

• 6.1.2 Program and Course Development and Approval
  • 6.1.2 Procedures
  • 6.1.2 Procedures – Appendix A New Credit Program Idea Profile (PIP) Template
  • 6.1.2 Procedures – Appendix A Deans Task Force Checklist

• 6.1.5 Program Suspension and Termination – Policy
  • 6.1.5 Program Suspension and Termination – Procedures

• 6.1.6 Program Quality Assurance
  • 6.1.6 Procedures

• 6.1.7 Program Advisory Committees – Policy

6.2 Instructional Materials

• 6.2.1 Library Collection Development and Management

• 6.2.2 Circulation (Borrowing) of Library Materials

6.3 General

• 6.3.1 Faculty Qualifications Framework

6.4 Administration

• 6.4.1 Administration of Exams
  • 6.4.1 Procedures – Appendix A Student Final Exam Protocol
  • 6.4.1 Procedures – Appendix B Exam Invigilation Protocol for Faculty (Gym)
  • 6.4.1 Procedures – Appendix C Exam Incident Report

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7. Research

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7.1 Research

• 7.1 Research at College of the Rockies

• 7.1.2 Ethical Conduct for Research Involving Human Subjects
  • 7.1.2 Procedures – Appendix A Ethics Application Delegated and Full Review COTR REB              
  • 7.1.2 Procedures – Appendix B Course Based Research Application Form
  • 7.1.2.1 Ethical Conduct – Procedures – Ethical Review of Course-Based Research Involving Human Participants

• 7.1.3 Responsible Conduct of Research              
  • 7.1.3 Procedures – Appendix A Complaint Process

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8. INFORMATION TECHNOLOGY

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• 4.4.9 Social Media Policy

8.1 Use of Information Technology

• 8.1 Use of Information Technology

8.2 Mobile Communications

• 8.2 Mobile Communications

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9. INTERNATIONAL

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• 9.1.1 Continuing Education and Contract Services

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ABEYANCE

• 6.4.2 Services Planning and Review